Reply from OsumNov 19, 2024
JAN 9 2025
Dear Stephen,
I am posting this update based on the latest status of our interactions.
We’d like to clarify a few important points for anyone following this conversation:
1. When you first contacted us, we were prepared to process a refund as quickly as possible. Unfortunately, filing a dispute with your bank immediately before receiving our response which would only have taken a few hours meant our hands were tied as the bank’s dispute process then had to take its full course and the bank process/timelines are PAINFUL. As I shared with you, when you file a dispute with Amex they do return the funds to your balance immediately but when a dispute clears maybe 2 months later, if/when Amex sides with the vendor (in this case us) they take the money back out of your account later. In order to save you from this situation occurring, we made extra efforts to prioritize working with you to resolve and guarantee return of your payment. We always did everything we could with the greatest of speed, however we cannot control what your bank and our payment processor do, other than continually following up with and reminding them and coordinating the process.
2. Once a dispute is initiated, the resolution timeline rests with both the payment processor and the bank. Even after a dispute appears “closed” on your bank’s end, funds must still be fully returned to our payment processor (Stripe) before we can finalize the refund. This step, called a reversal record, is required before Stripe can finalize the dispute on their end. This process can take additional weeks or months, entirely beyond our control.
3. We understand your continued frustration, but the second dispute on the same payment (I have never seen such a thing before) has further delayed the timeline and put us back at square one, when after all this time, we were only a couple of weeks from finally concluding this matter positively for you.
4. We are a small company and primarily offer online support. We do our best to answer every email and chat inquiry quickly. Upon review of our chat and email support software, it says, based on our activity "We typically reply within 2 hours". Weekends can of course take longer.
We sincerely wish this had been resolved much faster. It would have been solved in 1 day if you had waited a few hours the first time. We sincerely regret any inconvenience caused. Considering we are back at square one, we remain fully committed and hope we can turn this situation around for you.
NOV 19 2024
Dear Stephen, We are a small company and if you had just waited a few hours we would have actioned this for you. Either way we have approved the dispute but now I fear the process may take longer since you went to your bank straight away rather than waiting a few hours for our response. We will look into what sequence of actions resulted in your charge (though nobody else has recently complained about it). I will appreciate if you would delete your negative review as it is quite misrepresentative of our commitment to customer success.